Northern Management Training Manuals

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The Lease

Leases
Guarantor Responsibility
Notice Period – Family & St. Cloud Housing
A Bedroom Lease
Lease Renewals
Subletting/Assignment (Re-letting)
Vacating Without Proper Notice (Skipping)
Eviction

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LEASES: A lease is a contractual obligation which is drawn up to protect the rights of the resident and the property owner. It describes the basic rights and coverage for both parties involved. All questions or concerns regarding your lease should be directed to Northern Management’s main office (320-255-9262). It is the resident's responsibility to know all the ramifications and terms of the lease. Management will not seek the resident out to explain procedures. That is the purpose of this handbook.

GUARANTOR RESPONSIBILITY: If a guarantor is required for an individual to be approved for an apartment, the guarantor becomes equally as liable for the terms and conditions as the lease holder. A two month written notice must be given for the guarantor to be considered for relief of the guarantor responsibilities.

NOTICE PERIOD – FAMILY & ST. CLOUD HOUSING: All leases are set up for a specific term/time period. After the initial term/expiration date, this is a continual lease and it will continue on a month-to-month basis. To terminate the lease at the ending date on the lease, you must give a full two months written notice prior to the ending date on the lease. If a resident fails to give a written notice, the resident extends their obligation to the next available notice period. This notice does not mean that you can terminate the lease in midstream (i.e.-in the middle of a 12 month lease contract). All notices must be received prior to the first of the month. Any notices received after the first will be valid at the beginning of the following month. Northern Management reserves the right to terminate the lease with proper notice.

A BEDROOM LEASE: A bedroom lease is a legal and binding document for renting a single bedroom in a multi-bedroom apartment with other residents for a specific period of time. The common area in the apartment is jointly shared by management and roommates. It is necessary for management to monitor the cleanliness of the common area through inspections, and it is necessary for management to have access to vacant bedrooms in order to show and market them. Under a bedroom lease, management reserves the right to transfer a resident to a comparable bedroom if the multi-bedroom apartment is not fully occupied; all remaining terms and conditions of the lease will remain in effect if such a transfer takes place.

LEASE RENEWALS: After the initial duration of the lease term passes, the resident is up for a lease renewal. Management must ensure that the same criteria are met for each lease. The resident must re-qualify for the apartment. Renewal fees are required to process this information and will be disclosed with the renewal paperwork.

SUBLETTING/ASSIGNMENT (Re-letting): A resident may only sublet with written approval from Northern Management. The resident must complete a Request for Lease Assignment form. If management approves the assignment, the resident will be responsible for finding the potential residents and coordinating the paperwork with Northern Management. If a resident is successful in finding a sublessor, the resident must bring the applicant to the management office for approval. If a resident subleases their own apartment, the fee is $200. Northern Management offers a separate subleasing brochure to further explain subleasing procedures that can be requested from the Northern Management office. Information can also be found on-line at www.nomgmt.com/sub. Both resources contain a Request for Lease Assignment form.

If the units in the complex are completely occupied, the Resident Manager may assist you in finding a replacement, but only if the Request for Assignment form is completed (This form gives us permission to try and rent the apartment, but does not guarantee it). For such subletting, there will be a charge of 50% of one month's non-discounted rent, or a minimum of $200. This amount is payable up front and will not be deposited until the apartment is re-rented successfully. All applicants must be approved by management before they will be allowed to take over a lease. If a unit is taken over by a sublessor, at anytime during the continuation of the original lease term the sublessor fails to comply with the conditions outlined within the lease, the responsibility will be that of the original lease holder. No current or former tenants will be allowed to take over a lease from a tenant. Residents must remember that the cleaner your unit is, the easier it will be to find someone interested in renting.

VACATING WITHOUT PROPER NOTICE (Skipping): Residents are responsible for the full term of their lease. If a resident would like to be released from this obligation they should refer to the subleasing section above. If the resident must leave the apartment complex; he/she must complete a Request for Lease Assignment form. This will give management permission to possibly re-rent the resident’s unit or bedroom. PLEASE BE AWARE THAT IF THIS FORM IS NOT FILLED OUT, THERE MAY NOT BE ANY ATTEMPT BY MANAGEMENT TO RE-RENT YOUR UNIT. IT IS YOUR RESPONSIBILITY TO MAKE SURE THIS FORM IS COMPLETED. This is the same situation if you are on a joint lease and one roommate decides to vacate the apartment. Consideration will be given to this request as long as the fiduciary responsibility of the lease is not lessened. A move out will not be completed and the security deposit will be handled between the residents. The $200.00 minimum fee will be applicable. A resident should not ignore their lease obligation, they will be held totally responsible for the remaining portion of the lease plus applicable late fees, court costs and attorney fees. If necessary, the matter will be turned over to a collection agency. All collection costs will be the resident's responsibility.

EVICTION: When a resident violates any terms of the lease concerning proper procedure, etiquette, regulations, or when failure to pay rent occurs, etc., eviction is possible. The resident will receive an eviction notice from Management with the specific date for the resident to vacate the premises. If the resident elects not to abide by the letter, legal recourse will be taken and the resident will be billed for all court costs, attorney fees, filing fees, office and personnel time, etc. If the resident violates any terms of the lease and the eviction process is initiated, any leasing specials or addendums that were offered for the lease term are null and void and the full terms of the lease are controlling. RESIDENTS SHOULD BE FULLY AWARE THAT IF THEY VIOLATE THE POLICIES AND THEY ARE EVICTED, THEY ARE STILL HELD LIABLE PER THE TERMS OF THE LEASE FOR THEIR CONTRACT RENT UNTIL THE LEASE EXPIRES OR UNTIL THEIR UNIT IS RE-RENTED. [More information regarding eviction procedures can be found at www.nomgmt.com/ev, or the Northern Management eviction brochure, “What an Eviction Means”, can be requested from the Northern Management office.]

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